S3 Privacy Statement

Privacy Statement

Last Modified: May 25, 2018

Strategic Staffing Solutions International (here in after “S3I” “We” and/or “Our”) and its affiliates respects your privacy. You have certain rights related to any personal information we collect from you. Likewise, we have certain obligations in respect of same.
The following information outlines our privacy principles and our practices for gathering, storing and using your personal information. Please review this information so that you understand and are able to consent to how we may collect, use and share your personal information. Unless you provide sufficient personal information we may be unable to properly assist you with your request for employment, placement, job-matching or workforce solutions to be performed by S3I.

Information We Collect
In order for us to provide our services of recruiting and placing individuals for potential work assignments and related services with our customers and/or directly at S3I, act as employer or hirer of record for individuals employed or engaged by us, or provide human resources related services to our customers, we must collect certain personal information from and about individuals who are candidates, employees, contractors and former employees.
The types of personal information collected, processed and stored by us will be limited to that which is used to match candidates with potential positions, employ individuals, offer candidates placement with our customers, refer for employment to a customer, provide general work seeking services, perform data analysis, or is necessary for the performance of other requirements when acting as an employer, hirer or employment agency. Such information may include:

• Name
• Contact information (address, phone number, e-mail address)
• User ID and password used through our sites
• Employee identification number
• Date of birth
• Driver’s license and/or passport number and contents
• Contents of any other identification provided to us for application or employment purposes
• Education and employment history
• Work related skills and experience
• Professional credentials or licenses
• Membership in professional organizations
• Any other information contained on a curriculum vitae
• Citizenship and work authorization status
• Disability and health related information
• Next of kin or emergency contact information
• Information related to publicly published profiles you’ve created on job-related social media platforms and job boards (such as LinkedIn, Monster or Indeed)
• Information provided by references and
• Information regarding your career interests, preferences and qualifications

In addition, under certain circumstances and consistent with applicable laws, we may request types of personal information that are viewed by some countries as “sensitive” such as:

• National or tax identification number/social security number
• Financial or bank account information
• Tax related information
• Results of drug, criminal and/or background screening
• Benefits selections, potentially including health insurance and retirement planning information
• Biometric data
• Ideological views or activities or membership in trade unions
• Information contained within your personnel file with S3I such as performance reviews, disciplinary action, and other payroll related information
• Health information, including that related to a work related claim (e.g. worker’s compensation claim)

In some jurisdictions, in order to comply with applicable statutes, rules and regulations pertaining to equal employment opportunities or to assist us in compiling data for our equal opportunity practices and reporting, we may also ask you to provide gender, race/ethnicity, disability or veteran information. The provision of this type of information will be voluntary unless it is required by law and failure to provide this information will not hinder your employment or project opportunities.

Interactions with our websites and mobile applications may result in the collection, processing and storage of information:

• Geolocation data
• Other information you may provide to us such as through surveys, interactions with our social media or other mediums used to contact us
Some of our sites require you to provide personal information, such as when you create a profile and log-in credentials. Instead of having to type in your personal information, some of these functionalities may allow you to use third party authentication tools such as Google to populate certain fields. By authenticating through one of the social media options, you allow us to receive your personal and other information that is accessible through these tools. This information may be incorporated into your profile. For any such tool you choose to use, we encourage you to review the tool provider’s privacy policy and terms and conditions.

How We Use the Information
We will use the information collected in order to recruit, assess, and match candidates with potential positions or assignments, offer candidates placement with our customers, refer for employment to a customer, respond to inquiries, or perform other tasks that are necessary when acting as an employer or potential employer. For example, these activities may include providing human resource services, processing and administering payments and payroll, administering benefits, providing counseling, training or discipline, complying with health, safety and internal policies, corporate management, performance monitoring, and employment contract administration. In addition, information may be used for other legal purposes such as audit, security, fraud prevention, or preserving and defending S3I’s legal rights.
For the data subject, uses may also include contacting you via regular mail, e-mail, phone or text message about our company or job openings that match your stated preferences, qualifications and/or profile. At all times, you may opt out of receiving these communications. For details, see Your Rights and Choices below.

We may also use the information we collect about you to perform data analysis, research and studies to assess our candidate, employee, and contractor population to:

• Recruit, match, and present potential placement opportunities
• Analyze trends in hiring and placement opportunities
• Evaluate workforce trends related to requested and available skills and experience
• Research, implement and market business opportunities
• Analyze employee distribution, succession planning and corporate organization

Data that has been irreversibly anonymized does not personally identify you and is not covered by this Privacy Statement. When information is collected through other interactions, it will only be used in connection with that interaction unless specifically stated otherwise.
We retain your personal information for as long as is necessary to provide you with the services requested, except where retention of personal information is necessary for compliance with a law, regulation or other legal authority, or is otherwise permitted to be maintained for other legal purposes, such as audit, security, fraud prevention or preserving and defending our legal rights.

Where Your Information May Be Shared
We hold our employees, agents and suppliers accountable for maintaining the trust you place in us with your personal information. Your information will not be used or shared except as described in this Privacy Statement.

In order to efficiently manage your recruitment, placement and employment, your information may be shared with other S3I affiliates, or with third party service providers that may be engaged to assist in managing the process required to provide these services. Any engagement of a third party service provider will be governed by appropriate contractual requirements prohibiting the use of your information for any purposes beyond those specifically directed by us, and requiring that they ensure sufficient administrative and technical security mechanisms are in place to prevent your information from being improperly used, disclosed or accessed.

As is necessary for the performance of employment related services for you, as part of the recruitment, placement and employment process, we may share your personal information with customers for potential placement or employment opportunities with those customers who are seeking employees that match your qualifications and profile, or to the company to which you have been assigned to work, in order to integrate with their application, compliance and employment requirements, and only for recruitment, placement, employment and compliance requirements.

As a result of the scope of our operations, the sharing of your information with S3I’s affiliates, service providers and customers may result in your data being sent to countries outside of your country of residence, which may have data protection laws that differ from those in your country of residence. Regardless of the source or destination location of your information, we will at all times protect your information as described herein, and abide by all applicable data protection laws. We remain responsible for information that we share with third parties for processing on our behalf.

For individuals located in the European Economic Area, when transfers to our affiliates or to third parties outside the European Economic Area occur, we will put sufficient protections in place to ensure compliance with all applicable legal requirements.
Finally, your information may be shared with relevant government entities if we are required to do so by law or legal process, or if we are lawfully requested to do so by law enforcement or other government officials.

Cookies and Web Beacons
Many of our sites use cookies to help personalize the online experience. A cookie is a piece of data stored on a user’s computer or mobile device tied to information about that user. They also allow us to identify those devices when they return to a site, in order to provide you with a more seamless experience, facilitating your use of our sites, and/or to aid us in improving the user experience. You can set your browser to notify you before you receive a cookie, giving you the option of whether to accept it. You can also set your browser to turn off cookies. If you do so, areas of some sites may not function properly. We use both session ID and persistent cookies. A session ID cookie simply expires once the user closes the browser. A persistent cookie is a small text file stored on the user’s hard drive for an extended period of time. These can be removed by following Internet browser help file directions.

To help us provide better service, we sometimes collect anonymous information from visits to our sites through he use of “web beacons.” These do not access your personal information, but rather allow us to log users who have visited our sites. This anonymous information is sometimes known as “clickstream data.” We or our vendors may use this data to analyze trends and statistics to help us to provide better customer services. If you do not want your transaction details used in this manner, see the paragraph above on cookies.
For links to non-S3I organizations, we are not responsible for the privacy policies in place on such sites. We recommend you review the terms of use and privacy policies in place on such sites.

Your Rights and Choices
The amount of personal information you are required to supply when requesting our services will be limited to that which is relevant to supply such services. We may periodically use your contact information to send you updates via e-mail in order to alert you to opportunities or services relevant to your interactions with us, such as jobs in our database that match your selected criteria. Each notification will provide instructions on how to opt out of receiving similar e-mails from the registered service or resource. At the point where we request personal information about you, you will be given the opportunity to decide which communications you would like to receive. The database is updated with your preferences when you opt out.

Additionally, you have the right to request access to, withdraw your consent to the use and processing of, and request the correction of inaccuracies or erasure of your information that we maintain about you, subject to our obligations to maintain your information under applicable laws. We may limit or deny requests for access except as prohibited by applicable law.
Because such information is necessary to the performance of recruitment, placement and employment services that we provide to you, any request to withdraw consent for processing, or request erasure of your information may result in us being unable to continue providing our services such as recruitment, placement or employment.

Complaints or Inquiries
We provide individuals with the ability to resolve complaints or make inquiries directly with us by contacting privacy@strategicstaff.com or through other methods outline in the section titled How to Contact S3I.
For any disputes that cannot be directly resolved with the company, we agree to provide access to an independent dispute resolution body designed to address the privacy related complaints of EEA data subjects free of charge. For inquiries or complaints related to human resources data, we will cooperate with the EU Data Protection Authorities and local data protection information commissioner in the investigation and resolution of complaints. Individuals may contact their data protection authority directly to resolve disputes.

Updates to this Privacy Statement
We may update this Privacy Statement from time to time, so please review it frequently. If we change our Privacy Statement, we will post the revised version here.

How to Contact S3I
If you have questions or comments about this Privacy Statement, would like to exercise any of rights under applicable data protection law, or believe that we have not adhered to this Privacy Statement, please e-mail our data protection officer at privacy@strategicstaff.com. Additionally, individuals can contact us in
The United States at:
Strategic Staffing Solutions
645 Griswold, Suite 2900
Detroit MI 48226 USA
Attn: Privacy Officer

Or in the EEA or United Kingdom at:

Strategic Staffing Solutions International
Konstitucijos Ave. 21 C Quadrum North
6th Floor
Vilnius 08130
Lithuania
Attn: Privacy Officer