LMS Admin Migration Specialist

Job Title: LMS Admin Migration Specialist – SumTotal

Location: Charlotte, NC 

Duration: 2 Years

Job/Role Description:

• Support an enterprise Learning Management System (LMS) transformation by assessing, cleaning, and preparing SumTotal LMS data for migration to SAP SuccessFactors Learning.
• Serve as the subject matter expert (SME) for the existing SumTotal LMS environment, ensuring accurate migration of learning content, curricula, certifications, assignments, and learner records.
• Conduct comprehensive assessments of the existing SumTotal learning catalog, including courses, curricula, certifications, qualifications, learning paths, documents, and training assignments.
• Identify duplicate, obsolete, inactive, and redundant learning objects and facilitate catalog rationalization and data cleanup activities.
• Develop recommendations for data archiving, retention, and migration strategies.
• Create and maintain detailed inventories of learning assets, metadata, and historical training records.
• Analyze SumTotal data structures and map learning objects to SAP SuccessFactors Learning equivalents.
• Validate course attributes, item types, activity classifications, curricula, certifications, and completion records.
• Document data transformation rules, business requirements, migration assumptions, and conversion specifications.
• Collaborate with implementation vendors and technical teams to support data extraction, transformation, and loading (ETL) activities.
• Review regulatory, compliance, and qualification-related training records to ensure training requirements and learner histories are preserved during migration.
• Identify compliance-sensitive training assets and support audit readiness and training record validation.
• Partner with LMS administrators, training teams, business stakeholders, IT teams, and implementation partners to validate migration decisions.
• Facilitate stakeholder workshops and document business rules related to learning assignments, certifications, and learner populations.
• Perform data profiling, quality assessments, and remediation of data inaccuracies.
• Support unit testing, system testing, user acceptance testing (UAT), and mock migration exercises.
• Validate migration results, document defects and resolutions, and develop reconciliation and migration validation reports.
• Create and maintain migration inventories, data mapping documents, process documentation, and governance procedures.
• Assist in developing future-state LMS operational procedures and data quality standards.
• Provide project status updates, identify migration risks, and report on migration readiness.

Required Qualifications

• Bachelor's degree in Human Resources, Information Systems, Business Administration, Education, Training, or a related field.
• 5+ years of experience administering or supporting SumTotal LMS.
• Strong knowledge of SumTotal LMS architecture, administration, data structures, and learning object relationships.
• Experience managing enterprise learning catalogs, curricula, certifications, qualifications, and learner transcripts.
• Experience supporting LMS implementations, upgrades, consolidations, or migration projects.
• Experience performing large-scale data analysis, data cleansing, data validation, and data quality assessments.
• Advanced Microsoft Excel skills, including data analysis, reconciliation, and validation.
• Experience working with CSV files, data imports, exports, and LMS reporting tools.
• Experience collaborating with learning technology vendors and implementation partners.
• Strong analytical, troubleshooting, and problem-solving skills.
• Exceptional attention to detail and accuracy in managing complex datasets.
• Strong project management, organizational, and documentation skills.
• Excellent written and verbal communication skills, including stakeholder facilitation.
• Ability to manage multiple priorities and meet deadlines in a fast-paced project environment.
• Strong collaboration, stakeholder management, and process improvement capabilities.
• Must be a U.S. Citizen or Green Card holder.

Preferred Qualifications

• Previous experience migrating from SumTotal, Cornerstone, or another enterprise LMS.
• Experience with SAP SuccessFactors Learning, including learning data structures and migration requirements.
• Familiarity with SQL queries and reporting databases.
• Experience supporting regulated or compliance-driven training environments.
• Knowledge of eLearning standards such as SCORM, AICC, and xAPI.
• Experience with data governance and master data management practices.
• Experience participating in enterprise Learning Management System implementation projects.